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WHAT ARE YOU MISSING IN YOUR MIGRATION


The daunting task of moving your content to the cloud overwhelms the hardiest of professionals. The physical moving of data from a network file system is not the problem many times it is the easiest of the complex set of tasks every company must undertake. In the blog we will explore the pre-migration questions you may not even know you need to be asking and answering. We will explore how to set up your "home for the content" and examine the boundaries and guardrails you will establish in the new content locations.


When a client moves data from a Network File Systems (NFS) the structure and organization used can not be identically replicated, causing discourse across the organization.

Most data migration projects go barreling headlong into the main project without considering whether the migration is viable, how long it will take, what technology it will require and what dangers lie ahead t is imperative on the part of Change Managers to communicate the change, whey it is important and what the business advantages will be. So many transformation to the cloud fail because no one thought ahead to communicate the change and how it will impact the user. At SharemarQ, we put a lot of emphasis on "Change" as a culture shift for clients who are moving from analog or initial digital transitions. Content will no longer be located in a central repository and depository but will be dispersed in various locations based on activity, security and retention considerations. This is a major paradigm shift for many firms and will require significant effort and time to realize adoption. Here again, failure to plan the migration guarantees untold disruptions to the core business and will quarantee failure in the long run. Don’t worry, you’re not alone, most projects are based on previous project estimates at best or optimistic guesswork at worst

Transforming the "Modern Digital Workplace" is not a simple set of tasks as outlined above, you need to plan, ask questions, and keep a critical eye on each and every move especially moving company data, files, videos, etc. When you are ready find a trusted partner with 10+ years of experience who has a focus on keeping you in the guard rails and boundaries to make your transition and transformation a WIN..WIN for your employees and your bottom line revenues. SharemarQ has moved petabytes of data for with high degrees of success using it's verifiable process and procedures. Give us a call today @612 437 9982or book time on our calendars to meet with you on our website www.sharemarq.com

I have wonderful memories of one migration where we thought everything was in place so we kicked off the project and then was promptly shut down on the very first day. We had assumed that the security measures we had agreed with the client project manager were sufficient, however we did not reckon on the corporate security team getting in on the action and demanding a far more stringent set of controls that caused 8 weeks of project delay. Don’t make the same mistake, obtain a formal agreement from the relevant security governance teams in advance. Simply putting your head in the sand and hoping you won’t get caught out is unprofessional and highly risky given the recent loss of data in many organizations.

Have you identified your key data migration project resources and when they are required? Don’t start your project hoping that Jobserve.com will magically provision those missing resources you need. I met a company several months ago who decided they did not require a lead data migration analyst because the “project plan was so well defined”. Suffice to say they’re now heading for trouble as the project spins out of control so make sure you understand precisely what roles are required on a data migration. Also ensure you have a plan for bringing those roles into the project at the right time. For example, there is a tendency to launch a project with a full contingent of developers armed with tools and raring to go. This is both costly and unnecessary. A small bunch of data migration, data quality and business analysts can perform the bulk of the migration discovery and mapping well before the developers get involved, often creating a far more successful migration. So the lesson is to understand the key migration activities and dependencies then plan to have the right resources available when required.


Have you made the business and IT communities aware of their involvement? It makes perfect sense to inform the relevant data stakeholders and technical teams of their forthcoming commitments before the migration kicks off. One of the most effective tools is a "RACI" (Responsible, Accountable, Consulted, Informed) which is critical to communicating and obtaining acceptable to the tasks for a migraiton project. Without it the "finger pointing" is assured to happen and it is always "someone's else responsibility. It can be very difficult to drag a subject matter expert out of their day job for a 2-3 hours analysis session once a week if their seniors are not onboard, plus by identifying what resources are required in advance you will eliminate the risk of having gaps in your legacy or target skillset.

In addition, there are numerous aspects of the migration that require business sign-off and commitment. Get in front of sponsors and stakeholders well in advance and ensure they understand AND agree to what their involvement will be.


Have you created an agreed set of data migration policy documents? How will project staff be expected to handle data securely? Who will be responsible for signing off data quality rules? What escalation procedures will be in place? There are a multitude of different policies required for a typical migration to run smoothly, it pays to agree these in advance of the migration so that the project initiation phase runs effortlessly.


Have you made the business and IT communities aware of their involvement? It makes perfect sense to inform the relevant data stakeholders and technical teams of their forthcoming commitments before the migration kicks off. One of the most effective tools is a "RACI" (Responsible, Accountable, Consulted, Informed) which is critical to communicating and obtaining acceptable to the tasks for a migration project. Without it the "finger pointing" is assured to happen and it is always "someone's else responsibility. It can be very difficult to drag a subject matter expert out of their day job for a 2-3 hours analysis session once a week if their seniors are not onboard, plus by identifying what resources are required in advance you will eliminate the risk of having gaps in your legacy or target skillset.


You cannot create accurate timelines for your project plan until you have analyzed the data.

For example, simply creating an arbitrary 8 week window for “data cleansing activities” is meaningless if the data is found to be truly abysmal. It is also vital that you understand the dependencies in a data migration project, you can’t code the mappings until you have discovered the relationships and you can’t do that until the analysis and discovery phase has completed. Also, don’t simply rely on a carbon copy of a previous data migration project plan, your plan will be dictated by the conditions found on the ground and the wider program commitments that your particular project dictates.


Transforming the "Modern Digital Workplace" is not a simple set of tasks as outlined above, you need to plan, ask questions, and keep a critical eye on each and every move especially moving company data, files, videos, etc. When you are ready find a trusted partner with 10+ years of experience who has a focus on keeping you in the guard rails and boundaries to make your transition and transformation a WIN..WIN for your employees and your bottom line revenues. SharemarQ has moved petrabytes of data for with high degrees of success using it's verifiable process and procedures. Give us a call today @612 437 9982or book time on our calendars to meet with you on our website www.sharemarq.com

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dave@sharemarq.com
 

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